UC DLFx 2018 has ended

The inaugural 2018 University of California Digital Library Forum (UC DLFx) "Building the UC Digital Library: Theory and Practice" will explore a range of topics such as engaging, enhancing our communities and creating data from materials at our respective University of California libraries; demystifying data curation; project collaboration; using emerging technologies such as 3D scanning to enhance access, and creating a UC system wide standard for born digital archival material.


Shared community notes on Google for each session, http://bit.ly/2oqzwuC

Map of the UC Riverside campus: https://campusmap.ucr.edu/

Please visit the UC DLFx wiki page for more information: http://bit.ly/UC-DLFx-2018

The conference will be held in the Highlander Union Building (HUB), Third Floor
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Wednesday, February 28 • 8:30am - 9:25am
Clear Collaboration / “Out of Many, One”: Creating a UC-Wide Descriptive Standard for Born-Digital Archival Material (Combined Session D)

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Clear Collaboration
Collaborations in digitization projects have become commonplace. Institutions work together on thematic projects, often in pursuit of grant funding, in efforts to reveal hidden collections and unite related collections. Projects involving multiple institutions and vendors highlight the need for effective communication and tracking methods for achieving accurate results, and the ability to make changes without losing data. We will discuss several digitization projects - The State Medical Society Journal project, The Eric Berne papers, The Bay Area Response to the AIDS Crisis project, and UC Merced’s work with Yosemite National Park and the Merced County Historical Society. We will discuss how we established shared expectations around key issues, including intellectual property rights management, as well as project management and communications throughout the project lifecycle for these collaborations.

“Out of Many, One”: Creating a UC-Wide Descriptive Standard for Born-Digital Archival Material
Currently, there is no descriptive standard that adequately addresses born-digital archival material, and institutional practices for creating finding aids to these collections vary substantially.

A major challenge is that DACS, the official content standard of the U.S. archival community, does not provide specific guidelines for born-digital materials. This is compounded by the relationship DACS has to other standards, such as MARC and EAD, which do not always align in the context of born-digital.

The lack of clear guidance results in finding aids that do not fully describe the quality, quantity, and usability of digital material. This diminishes accessibility and ensures that each organization must ‘re-invent the wheel’ when describing this content. To improve the clarity and usefulness of finding aids, and to promote consistency across campuses, digital archivists from the UC system have developed a descriptive standard for born-digital archival material.

Presenters will provide an overview of their work, including the project’s impetus and methodology, discuss how it has contributed to the sustainability of the team’s respective digital archive programs, and share lessons learned. Particular emphasis will be placed on the collaborative nature of this work, and on opportunities to put the standard into use beyond the UC system.


David Krah

Project Archivist, University of California, San Francisco
David Krah has worked as a project archivist since 2010 at a variety of Bay Area institutions including the San Francisco Public Library, Stanford University and currently University of California San Francisco.

Emily Lin

Head of Digital Curation and Scholarship, UC Merced
avatar for Charles Macquarie

Charles Macquarie

Digital Archivist, UCSF
avatar for Kate Tasker

Kate Tasker

Digital Archivist, The Bancroft Library, UC Berkeley
Kate Tasker works with born-digital collections and information management systems to enable and enhance research access at The Bancroft Library, UC Berkeley. She holds an MLIS from San Jose State University and is a member of SAA, the Academy of Certified Archivists, & the Society... Read More →

Wednesday February 28, 2018 8:30am - 9:25am
HUB 379

Attendees (20)